6 Lessons Learned: Copiers

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The Benefits of Copier Leasing for a Business

Although copiers are necessary for many workplace settings; the costs can tax even the largest companies, Contemplate the fundamentals of what most companies want in a copier and you’ll see why: networked to provide duplicating and printing features; options to copy in color; collating; double-sided copying. Some also need more functionality, including high rates, large-capacity and volume, email, and scanning, fast warm up times, and protection features.

A high-end copier may cost more than and, $40,000 even one that meets a company’s needs can run into hundreds of dollars. Due to the need to find the best technologies at a manageable cost, several businesses consider leasing over purchasing.

Prices are the most tangible advantage recognized by companies. Copier leasing lets you avoid large capital expenses, which opens up money for more pressing needs. With IT resources, you are buying the use of the machine. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the instance of a copier the ROI comes from its output signal, not the equipment itself. Renting generally makes more sense than purchasing when you look at it that way,. As with any IT asset that is leased, there may be considerable taxes savings available. Talk with an accountant to find out more about the possibility of writing off a copier lease as a business expense.

Copier leasing commonly includes a maintenance strategy to keep your device running. For those who have had the frustration of a copier crisis, you understand how important a maintenance agreement is. Costs for both the maintenance deal and the lease are usually set, meaning you understand your month-to-month budget well in advance. With leasing, upgrading to the next product is not difficult. When the lease expires, you get a completely new device with functions and the most recent features.

Many copier leases bill on a quantity basis. Make sure you’ve got a precise idea of the volumes you produce every month to know for certain whether leasing is the most cost-effective choice for you. You may want to ask your vendor about the absolute minimum copy prerequisite – they might need a base amount of copies each month, if they charge depending on the quantity. Toner normally is not, although maintenance is frequently a part of the lease. Toner cartridges are not cheap so make sure you include the approximate cost for replacements in your budget. Again, a clear idea of the volume of copies you generate per month will aid with prediction. Components may not always be a part of the maintenance agreement. You need to know what is and just isn’t protected.

Finally, ensure you can get a replacement copier if yours goes down.

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